WHO WE ARE
Best Group Rates is the group hotel booking division of Hospitality Marketing Services (HMS), headquartered in Herndon, Virginia. Since 2003, we have specialized in securing hotel accommodations for groups visiting the Washington, DC metropolitan area.
Unlike online booking engines, we exclusively represent a carefully selected network of group-friendly hotels and focus solely on group reservations of 10 rooms or more. Our clients include student groups, sports teams, religious organizations, senior groups, leisure tours, and other organized travel groups.
Our service is completely free for tour operators, travel agencies, group leaders, and organizations. In addition to arranging hotel accommodations, we provide complimentary destination advice, itinerary suggestions, and local travel recommendations to help you plan a successful visit to Washington, DC.
Our business model is built on partnerships rather than commissions. We work directly with our hotel partners to negotiate competitive group rates and simplify the booking process. As a result, our customers receive personalized service, expert destination knowledge, and a single point of contact from the initial quote through the completion of their stay.
At Best Group Rates, our mission is simple: to make group hotel planning in Washington, DC easier, more efficient, and more affordable while delivering exceptional service every step of the way.
WHAT WE DO
Finding affordable hotel accommodations for a group in the Washington, DC area can be time-consuming and challenging—especially during the busy tour season. Securing the right hotel, in the right location, at the right price often requires contacting multiple properties and negotiating group rates.
That is why Best Group Rates was created in 2003: to simplify the process and help group leaders, tour operators, schools, sports teams, and other organizations find quality accommodations quickly and efficiently.
Why Book Your Group With Us?
- No cost for our services – Our hotel booking assistance is completely free to group leaders, tour operators, and travel agencies.
- Easy booking process – One request gives you access to multiple group-friendly hotel options.
- Competitive, affordable group rates – We negotiate rates designed specifically for groups of 10 rooms or more.
- Flexible terms and conditions – We work with hotels that understand the unique needs of group travel.
- No additional charge for last-minute bookings – We do our best to assist even when plans change unexpectedly.
- Pre-arrival and post-stay support – We follow up with the hotel before your group checks in and after check-out to help ensure a smooth experience.
- Tour planning suggestions – We provide complimentary ideas and recommendations for your Washington, DC itinerary.
- Fast response times – Most quote requests receive a response within an hour during business hours
Hospitality Marketing Services (HMS) @ copy right 2023
1202 Cuzco Ct. Herndon, VA 20170
Tel: (703) 585-0454 Email: info@bestgrouprates.com