Booking groups since 2003
Washington, DC Area Group Hotel Reservations Made Easy
Group Hotel Specialists Serving the Washington, DC area Since 2003
Why Choose Best Group Rates?
Who We Serve
More Than Just Hotel Group Booking
How We’re Different
Planning a group trip to Washington, DC? Best Group Rates, the group hotel division of Hospitality Marketing Services (HMS), makes finding the right hotel simple, affordable, and stress-free.
Headquartered in Herndon, Virginia, we specialize exclusively in group hotel reservations of 10 rooms or more throughout the Washington, DC metropolitan area. For more than 20 years, we have helped tour operators, travel agencies, schools, sports teams, religious organizations, senior groups, government agencies, and other group travelers secure quality accommodations at competitive rates.
Unlike online booking sites, we work directly with a carefully selected network of group-friendly hotels that understand the unique needs of organized travel. Our long-standing relationships allow us to negotiate competitive group rates while providing personalized service from experienced group travel professionals.
- Over 20 years of group hotel expertise in the Washington, DC area.
- Specialists in bookings of 10 or more guest rooms.
- No booking fees or service charges for tour operators, travel agencies, schools, or group leaders.
- Access to a carefully selected portfolio of trusted, group-friendly hotels.
- Personalized hotel recommendations based on your itinerary, budget, and group size.
- One dedicated point of contact from your initial request through your group’s departure.
- Complimentary destination guidance, itinerary suggestions, and local travel advice.
- Student & Educational Groups
- School Field Trips
- Sports Teams
- Religious Groups
- Senior & Adult Tours
- Military Reunions
- Corporate & Association Groups
- International Tour Operators
- Travel Agencies
- Family Reunions and Special Interest Groups
Our experienced team understands the logistics involved in group travel. We help simplify the planning process by assisting with hotel selection, room blocks, rooming lists, contract coordination, and destination recommendations.
Whether your group is visiting the National Mall, Smithsonian museums, Arlington National Cemetery, Mount Vernon, Capitol Hill, or other Washington, DC attractions, we’ll help you find the hotel that best fits your group’s needs and budget.
Best Group Rates is not an online booking engine or commission-based travel website.
We operate as a specialized group hotel wholesaler and marketing partner, representing selected hotels throughout the Washington, DC metropolitan area. Our compensation comes directly from our hotel partners—not from our customers—allowing us to provide our professional services at no cost to tour operators, travel agencies, and group leaders.
Our mission is to build long-term partnerships by delivering exceptional customer service, competitive group rates, and reliable hotel solutions for every group we serve.
No booking fees. No hidden costs. Just personalized service and competitive group rates backed by over two decades of experience.
Some of our Freindly Hotel partners in DC Area
Spark by Hilton, Woodbridge
The Spark by Hilton, Potomac Mills, Woodbridge, VA is conveniently located just a few miles from major Washington, DC attractions. From the hotel exit to 95 N in the HOV lane, then take 395 North. It is also located a few blocks from the famous Potomac Mills Mall. The property was renovated just two years ago with two double queen bedding types. Many restaurants in the area are available for all budgets. The management and staff are eager to host your groups for a pleasant stay and memorable trip.
AMENITIES
- Free Internet Access
- Free WiFi
- Free Breakfast
- Free Bus Parking
- Iron and Iron Board
- Fitness Center
- Digital Check-In
- Meeting Facilities
- Business Services
- Electronic door lock
- Hair Dryer
- In-room safety deposit boxes
- In-room mini refrigerator
Hampton Inn Dumfries/ Quantico
The Hampton Inn Dumfries/Quantico is conveniently located just 10 minutes from Potomac Mills outlet mall and a few miles from the Quantico Marine Corps base. The property is only 45 minutes from major Washington, DC attractions via I-95 N and I-395 express lanes. Your group will enjoy a hot breakfast buffet in the morning and a heated indoor swimming pool in the afternoon. The hotel staff looks forward to serving your group’s needs in the near future.
AMENITIES
- Free Internet Access
- Free WIFI
- Free Hot Breakfast
- Free Bus Parking
- Iron and Iron Board
- Hair Dryer
- Fitness Center
- Indoor Heated Pool
- Meeting Room
- Business Services
- Electronic Door Lock
- In-Room Safety Deposit boxes
- In-Room Mini Refrigerator
- Electronic Door Lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
Hyatt Place Sterling Dulles AN
The Hyatt Place Sterling Dulles Airport North is located with easy access to major attractions in Washington, DC. Travel time is about 35-40 minutes, from the 267 toll road to 66 East expressway.
Hotels are known for their comfortable accommodation and modern amenities. You can expect spacious rooms, cozy beds, and all the conveniences you need for your group stay.
The staff and the management at the Hyatt Place in Sterling are there to ensure your group has a comfortable and enjoyable stay.
AMENITIES
- Free Internet Access
- Free WiFi
- Free Bus Parking
- Iron and Iron Board
- Hair Dryer
- Fitness Center
- Digital Check-In
- Meeting Facilities
- Business Services
- Electronic Door Lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
Wyndham Garden, Manassas
The Wyndham Garden in Manassas is conveniently located just a few minutes from the Battlefield of Manassas and the Golden Corel buffet. This is our only property with over 110 queen doubles, two banquet rooms with a capacity of 250 pax each in reception style, and two swimming pools indoor/outdoor. This is a perfect place for larger groups and varied events. The property is only 45 minutes from our nation’s capital in Washington, DC via 66 East in the HOV lane.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Bus Parking for up to 10 buses
- Banquet Room for up to 200 Guests
- Free Breakfast
- All-Day Dining
- Bar
- Restaurant On-Site
- Fitness Center
- Iron and Iron Board
- Hair Dryer
- Meeting and banquet facilities
- Indoor Pool
- Outdoor Pool available
- Business Services
- Electronic Door Lock
- In-Room Safety Deposit Boxes
- In-Room Mini
- Refrigerator
Our hotels are located between 20 and 45
minutes to major Washington, Dc attractions
Hampton Inn Gainesville, VA
The Hampton Inn Gainesville-Haymarket is conveniently located just a few miles from the National Battlefield of Manassas. The property is located within walking distance to a few shopping centers and dining facilities. This location is great for all types of groups visiting Virginia or our nation’s capital. Washington, DC attractions are only one 50 minutes away off 66 East in the HOV lane. The property offers complimentary services such as an indoor swimming pool, a hot breakfast buffet, and a lot of parking space for y your buses.
AMENITIES
- Free Internet Access
- Free Wi-fi
- Free Hot Breakfast
- Free Bus Parking
- Iron and Board
- Hair Dryer
- Fitness Center
- Meeting Room
- Indoor Pool
- business Services
- Electronic Door Lock
- In-Room Safety Deposit boxes
- In-Room Mini Refrigerator
Comfort Inn Gaithersburg
The Comfort Inn Gaithersburg Shady Grove is in Gaithersburg/ Rockville Maryland, 22 miles northwest of Washington, D.C. Depending on traffic conditions, the travel time between the hotel and Washington, D.C. can varies, but it usually takes around 25-40 minutes by bus.
The hotel offers a variety of amenities for your groups, including a complimentary hot breakfast, a beautiful backyard for your pizza party, a fitness center, and free Wi-Fi. A professional staff to welcome your groups and ready to serve you.
AMENITIES
- Free Internet Access
- Free Wifi
- Complimentary hot breakfast
- Iron & Iron Board
- Hair Dryer
- Free Bus Parking
- Fitness Center
- Meeting Facilities
- Business Services
- Electronic Door Lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
SpringHill Suites by Marriott Herndon Reston
SpringHill Suites by Marriott Herndon Reston is an excellent choice for tour groups visiting the Washington, D.C. area. The hotel offers spacious all-suite accommodations with microwaves, mini-refrigerators, and sofa beds, providing added comfort for students, families, and leisure groups. Guests enjoy a complimentary hot breakfast, free Wi-Fi, and convenient access to Washington, D.C., Dulles International Airport, and major highways. With nearby restaurants, meeting space, and the trusted quality of the Marriott brand, the hotel delivers exceptional value, comfort, and convenience for group travel
AMENITIES
- Free Internet Access
- Free Wifi
- Complimentary hot Breakfast
- Iron & Iron Board
- Hair Dryer
- Free Bus Parking
- Fitness Center
- Meeting Facilities
- Seasonal Outdoor Pool
- Business Service
- Electronic Door Lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
The Courtyard by Marriott Fairfax Fair Oaks
The Courtyard by Marriott Fairfax Fair Oaks is an excellent choice for tour groups visiting the Washington, D.C. region. Conveniently located near I-66 and Route 50, the hotel offers easy access to Washington, D.C., Fairfax, and many Northern Virginia attractions. Guests enjoy modern, comfortable accommodations, complimentary Wi-Fi, ample parking for motorcoaches, and convenient on-site dining options for breakfast and dinner. Its proximity to Fair Oaks Mall and a variety of nearby restaurants provides additional dining and shopping opportunities. Backed by Marriott’s trusted reputation for quality and service, Courtyard Fairfax Fair Oaks offers an ideal combination of comfort, convenience, and value for student, senior, leisure, religious, and international tour groups.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Bus Parking
- Iron and Board
- Hair Dryer
- Meeting room
- Business Services
- Electronic door lock
- In-room safety deposit boxes
- Indoor swimming pool
- Complimentary shuttle service to Dulles Airport and the Herndon Metro Station.
- The Bistro® restaurant serving breakfast, dinner, Starbucks® coffee, and evening beverages
Our hotel partners have indoor corridors and
offer a delicious hot breakfast to start your morning tour
Courtyard by Marriott Dulles Airport Herndon/Reston
The Courtyard by Marriott Dulles Airport Herndon/Reston is particularly well suited for student groups, leisure tours, sports teams, and international visitors because it offers:
- Easy motorcoach access and parking
- A quieter suburban setting while remaining close to Washington, D.C.
- Convenient access to the Metro Silver Line
- Proximity to Dulles International Airport
- Numerous nearby restaurants suitable for groups
- Easy access to both Washington, D.C. attractions and Northern Virginia destinations, allowing tour operators to build flexible itineraries.
Overall, the Courtyard by Marriott Dulles Airport Herndon/Reston provides an excellent home base for visitors seeking the convenience of Washington, D.C. sightseeing while enjoying the comfort, value, and accessibility of Northern Virginia.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Bus Parking
- Iron and Board
- Hair Dryer
- Meeting room
- Business Services
- Electronic door lock
- In-room safety deposit boxes
- Indoor swimming pool
- Complimentary shuttle service to Dulles Airport and the Herndon Metro Station.
- The Bistro® restaurant serving breakfast, dinner, Starbucks® coffee, and evening beverages
Hyatt Place Chantilly/Dulles Airport-South
The Hyatt Place Chantilly Dulles Airport South is located approximately 35-40 minutes to Washington, D.C., making it convenient for groups who want to explore the nation’s capital but also enjoy a quieter suburban setting. The hotel is situated near major highways, making it easy to access popular attractions such as the Smithsonian museums, the National Mall, and historic landmarks. From 28 South to 66 East Express way.
Hyatt Place Chantilly is known for its spacious rooms and modern amenities and plenty of space for bus parking.
The staff and management at the Hyatt Place in Chantilly are there to ensure your group have a comfortable and enjoyable stay.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Hot Breakfast
- Free Bus Parking
- Iron and Iron Board
- Hair Dryer
- Fitness Center
- Indoor Heated Pool
- Meeting Room
- Business Services
- Electronic door lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
Comfort Suites Manassas Battlefield Park
This is a friendly, tour-friendly hotel located just 30-45 minutes from major Washington, DC, attractions, with easy access to 66 East. A solid choice for all types of tour groups. The hotel offers spacious double queens’ beds suites and sofa beds if needed, complimentary hot breakfast, and bus parking.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Hot Breakfast
- Free Bus Parking
- Iron and Iron Board
- Hair Dryer
- Fitness Center
- Indoor Heated Pool
- Meeting Room
- Business Services
- Electronic door lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
Comfort Suites Potomac Woodbridge, VA
Comfort Suites Woodbridge is a solid choice for Washington, DC tour groups. It offers spacious suites, complimentary hot breakfast, free bus parking, and easy access to I-95. Located about 30–40 minutes from downtown DC via I-95 N and I-395 express lanes. Your group will enjoy a hot breakfast buffet in the morning, and the friendly hotel staff looks forward to serving your group’s needs in the near future. It’s best suited for groups traveling by motorcoach.
AMENITIES
- Free Internet Access
- Free Wifi
- Free Hot Breakfast
- Free Bus Parking
- Iron and Iron Board
- Indoor Heated Pool
- Hair Dryer
- Fitness Center
- Meeting Room
- Business Services
- Electronic door lock
- In-Room Safety Deposit Boxes
- In-Room Mini Refrigerator
The Best Local Washington DC-area Group Hotel Wholesaler
Bringing a group to Washington, DC?
Let our experienced team do the work for you. Please fill out the form below. We’ll match your group with the best available hotel options and rates.
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Hospitality Marketing Services (HMS) @ copy right 2023
1202 Cuzco Ct. Herndon, VA 20170
Tel: (703) 585-0454 Email: info@bestgrouprates.com